Association Meetings and Conferences

All we need is a meeting with you after which our proactive team of experts will take over. At ELBON our objective is to let you have a hassle free congress. With us you will not have any  sleepless nights to manage delegate correspondence, abstract management, audio visual, venue arrangements delegate registrations, travel arrangements etc.

Systematic and timely investments in technology  has enabled us to have processes in place to handle your entire meeting on a turnkey basis. Congress management is a complex task and requires professional help and a good meeting would involve long planning.

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Services We Provide

 When it comes to conference management, there is no magic formula. What is needed is in-depth planning, experience, anticipation and customization of your event.  Every Congress is different. ELBON will be able to support your organization in a number of ways.

Preparation of the Master Checklist

There are many steps to get the event right. We will run you through the list to make sure nothing is left out. As a first step, ELBON’s Project Managers would prepare a detailed checklist with realistic timelines.

Assistance in International Bidding

ELBON can deliver world class conference bids and assist you in putting together  a strong India bid. Our team will be happy to show you samples.


The success of an event depends on the correct planning of its finances. From budgets and projections to sponsorships and exhibition   selling, we can share our expertise with you.

Venue & Site Selection

From analyzing a city or venue’s capacity to hold your meeting   to site inspections and venue contracting, we have the experience to know what fits you best.

Marketing Assistance, Overseas Promotion

Want more delegates? Our expertise in domestic and international marketing will be an asset to your event.

Total Logistics Management for the Event

From ground transport, railways, airlines to    movement of supplies and exhibition material, the ELBON team understands the complexities of total logistic management.

Pre & On-Site Registration

Online and offline registration module. Correspondence on registration of speakers, delegates, exhibitors and other categories and allotment of unique registration number. Follow up on payment and filing of records

Abstract & Speaker Services

Abstract submission and review modules. Correspondence with speakers on abstract submission, reminders, information on acceptance under oral, poster or book category. Guidelines for speakers and chairpersons etc.

Reservations of Hotels, Airlines & Railways

Our centralized hotel and transport systems will allow for a seamless service to your delegates.

Preferred Hotel and Dining Options

From hosting your event in luxury and super deluxe  hotels to budget hotels, to old forts, palaces and other heritage sites, ELBON will help you  make the right choice, every time.

Exhibitions, Audio Visual Equipment, Banners and Signage

From dazzling    stage designs and signage to state of the art audio-visual systems, we have a team to  support your branding needs.

Secretariat Services, Business Centre

We can provide a complete in-house secretariat    center during the conference as well as establish a comprehensive business center during  the show.

Airport and Venue Hospitality

To facilitate the delegate movement and to ensure the    smooth management of the conference, ELBON can set up a hospitality desk at airports, train stations and the venue.

Special Events and Themes

From the traditional grandeur of a royal court, to the simplicity of an Indian village or the modern elegance of a silver service sit down dinner, ELBON will create the most memorable events for you. Our special social themes will ensure that your delegates leave with nothing less that the fondest memories.

Specialisized Support Services

We know that it takes much more than a great venue and state of the art facilities to ensure the success of your event. That’s why we dedicate an experienced conference consultant to exclusively look into your needs right from the begining.

Conference Dailies, Delegate Kits

ELBON meetings can also assist you in printing Conference dailies and preparation of the delegate Kits.

Exhibition Services Management

Starting with design and conceptualization, all the way to construction, our professional team offers all the support you need for the success of your exhibition.

Media Relations

Our team of experts will take care of the publicity of your event. We will also arrange press conferences as and when desired.

Pre and Post Event Tours

From pleasure trips to technical visits or tours on the  business circuit, we are adept at organising a wide range of programs as pre and post  conference tours.

Printing Conference Material & Conference Proceedings

For the printing of the conference brochures, trade brochure, invited papers and abstracts to publicity materials, we have the right people for you.

Interpretation and Translation Services

We have a panel of professional interpreters in all major languages to assist the international delegates.

Assuring Safety and Security

The safety of your delegates and the venue are always important. Our team will asses every aspect of safety and security to ensure a hassle free event.